5 ways to improve agent productivity

Posted on

Are you looking for ways to improve agent productivity in your contact centre? 

If so, you’ve come to the right place! In today’s blog, we’re going to share five key strategies that can help you boost agent productivity without compromising on the quality of service. 

First up, we’ll talk about creating a supportive team environment that fosters collaboration & teamwork. Then, we’ll discuss the importance of coaching agents in real-time & offline to help them improve their performance. We’ll also explore how measuring real-time performance can help you identify areas for improvement & drive better results. Next, we’ll look at how AI & automation tools can assist with workload & help agents focus on high-value tasks. Finally, we’ll share the importance of rewarding & recognising good performance to motivate agents & promote a positive work culture. 

Whether you’re a contact centre supervisor or an agent looking to improve your productivity, these strategies can help you achieve your goals.  

Let’s dive in & discover the five easy to implement ways to improve agent productivity in your contact centre! 

1 Create a supportive team environment.

It’s well known that supportive team environments create the best contact centre teams & for good reason…  

Reducing stress & burnout: Contact centre work can be stressful, with agents dealing with difficult customers & high call volumes. Add to that busy holiday periods & agents can easily start to feel stressed or even burnt-out.  A supportive team environment will help agents feel less isolated & overwhelmed, reducing the risk of absence due to stress.  

Improving employee engagement: When contact centre agents feel supported by their team, they are more likely to be engaged & motivated at work. This can lead to higher levels of job satisfaction & lower turnover rates. Agents will support each other & the day-to-day job will feel much happier in work.  

Enhancing productivity: A supportive team environment will foster a collaborative & positive work culture, which can lead to improved productivity. 

When agents feel comfortable reaching out to their colleagues for help & support, they are better equipped to handle customer issues & resolve them quickly. Plus, agents like to learn from their peers, if something works well for a colleague, they’ll likely adopt it.  

Improving customer satisfaction: Another benefit of supportive team environment is improved customer satisfaction. When agents feel supported, they typically provide better levels of customer service, leading to higher customer satisfaction rates & improved customer loyalty. 

Driving business results: Contact centres are critical to businesses & a supportive team environment will help drive business results. By creating a positive work culture, businesses can improve employee engagement, productivity & customer satisfaction, leading to increased revenue & profitability.  

As you can see, creating a supportive team environment is essential for the success of contact centres teams but the added benefit is that it will improve employee well-being, engagement & productivity, as well as drive business results. 

2 Coach in real-time & offline.

Coaching in real time is a game changer when it comes to providing support, however sometimes it’s not always possible when leading busy teams & dealing with everything that’s thrown at you throughout a typical day in a contact centre!  

The good news is a mixture of both works brilliantly for the following reasons…  

Improves agent performance: Real-time coaching allows you to provide immediate feedback to agents while they are handling customer interactions. Modern cloud, contact centre software allows you to live listen & discreetly coach agents without the customer being aware. This instant feedback helps agents to immediately improve their performance in the moment, leading to better customer experiences & increased agent confidence. 

Reducing errors: Real-time coaching can also help reduce errors by allowing you to correct mistakes either before or as they happen. This can help agents learn from their mistakes & avoid repeating them in the future. Plus, you’ll correct errors sooner than your quality assurance teams which will positively impact quality scores.  

Enhancing agent engagement: Real-time coaching will help agents feel supported & engaged in their work. When you provide feedback & coaching in real-time, agents feel that their work is valued & they are more likely to be motivated to improve.  

Fostering continuous improvement: Coaching offline, or outside of live customer interactions will also help agents improve their performance over time. By reviewing recordings of past interactions, you can identify areas where agents need improvement & provide targeted coaching to help them improve. 

Supporting agent development: Coaching in real-time & offline can also support the development of agents’ skills & knowledge. By providing feedback & coaching, you can help agents learn new skills & improve existing ones, leading to career growth opportunities & increased job satisfaction. 

Coaching, whether done in real-time or offline is essential for the success of contact centres. By investing in coaching, contact centres will improve the customer experience & drive business results. 

3 Measure real-time performance.

When it comes to measuring contact centre performance, real-time is best, so let’s look why…  

Identifying areas for improvement: Real-time performance measurement allows you to identify areas where agents may be struggling in real-time. This can help you provide targeted coaching & support to help agents improve their performance before issues become more significant. 

Ensuring adherence to standards: Real-time performance measurement will also help ensure that agents are adhering to established standards & protocols. This can help maintain consistency in customer service delivery & improve the overall customer experience. 

Improving efficiency: Real-time performance measurement will help you to identify inefficiencies in contact centre operations. For example, you may identify call handling processes that take too long & acre creating bottle necks in the customer journey or other operational issues that can be addressed to improve efficiency & reduce costs sooner.  

Enhancing customer experience: Real-time performance measurement can also help improve the customer experience by ensuring that agents are providing high-quality service. By identifying areas for improvement & providing coaching in real-time, agents can improve their performance & provide better service to customers. 

Driving business results: By measuring real-time performance, contact centres can drive business results. Improved performance & efficiency can lead to increased customer satisfaction, higher sales, & improved profitability. 

As you can see, measuring performance in real-time beings with a lot of benefits that are essential for the success of contact centres. By investing in real-time performance measurement, contact centres can improve their operations & achieve their goals. 

4 Use AI & automation tools to assist with workload.

AI the new buzz word on the streets but when it comes to contact centre, using AI & automation tools to assist with the workload for contact centre agents is important for several reasons…  

Increasing efficiency: AI & automation tools will help reduce the time & effort required for manual tasks, allowing agents to focus on more complex & high-value tasks. This can help increase efficiency & reduce the workload for agents.  

Improving accuracy: AI & automation tools will also help improve accuracy in contact centre operations. For example, AI-powered chatbots can provide accurate & consistent responses to customer queries, reducing errors & improving the overall customer experience. 

Enhancing the customer experience: AI & automation tools will also help enhance the customer experience by providing faster & more accurate responses to customer queries. This can help improve customer satisfaction & loyalty. 

Supporting agents: AI & automation tools will also support agents by providing them with real-time information & guidance. For example, automated prompts can provide agents with relevant information during customer interactions, helping them to provide better service. 

Driving business results: By increasing efficiency & improving the customer experience, AI & automation tools can help drive business results. Improved customer satisfaction can lead to increased sales & improved profitability. 

Using AI & automation tools is essential for the success of contact centres. By leveraging these tools, contact centres will improve their operations & achieve their goals. 

5 Reward & recognise good performance.

Probably one of the easiest ways to improve agent productivity is by rewarding & recognising good performance for contact centre agents, it’s crucial for several reasons…  

Boosting motivation: When contact centre agents receive recognition & rewards for their good performance, they feel appreciated & motivated to perform even better which will increase employee engagement. 

Improving customer satisfaction: Contact centre agents who are recognised & rewarded for their good performance are more likely to provide excellent customer service.  

Encouraging healthy competition: Recognising & rewarding good performance can encourage healthy competition among agents, leading to improved performance across the board which will also boost team morale.  

Enhancing team spirit: Recognising & rewarding good performance can create a positive team spirit & a sense of camaraderie among agents. This can foster a more collaborative & supportive work environment. 

Driving business results: Contact centres are critical to businesses & recognising & rewarding good performance can help drive business results. By incentivising agents to perform at their best, businesses can improve productivity, increase sales & ultimately boost revenue. 

Recognising & rewarding good performance for contact centre agents is a win-win situation for both the agents & the business as it helps to create a positive work environment, improve customer satisfaction & drive business results. 

Final thoughts

You’ve made it to the end of our blog on 5 ways to improve agent productivity. We hope you found these strategies helpful & informative & that you’re feeling inspired to take action & implement them in your contact centre. 

Remember, creating a supportive team environment, coaching in real-time & offline, measuring real-time performance, using AI & automation tools, rewarding & recognising good performance are all essential components of improving agent productivity in your contact centre. By implementing these strategies, you can boost agent productivity, improve the quality of service & ultimately drive better business results. 

So, what are you waiting for? Start implementing these strategies today & see the positive impact it has on your contact centre.  

If you have any other tips or strategies to share, feel free to let us know in the comments below. We’d love to hear from you! 


QContact’s cloud ‘Contact Centre as a Service’ platform is a feature rich platform that combines the power of AI & automation alongside reporting & analytics within an omni-channel platform.  

QContact allows you to better support your agents from anywhere whilst providing a better all-round customer experience. 

To find out more about QContact can support your business visit: www.qcontact.com  

Alternatively, you can book a no obligation demo here: https://www.qcontact.com/book-a-demo/ 

#ccaas #contactcentrecoaching #cloudbased #omnichannelsupport #crm

Ready to get started?

Why not speak to us today to learn how your business can benefit from QContact, and be up and running within days