Acceptable Use Policy 2022.5.1


  1. Introduction
    1. This acceptable use policy (the “Policy”) sets out the rules governing:
      (a) the use of the website at, any successor website, and the services available on that website or any successor website (the “Services”); and
      (b) the transmission, storage and processing of content by you, or by any person on your behalf, using the Services (“Content”).
    2. References in this Policy to “you” are to any customer for the Services and any individual user of the Services (and “your” should be construed accordingly); and references in this Policy to “us” are to QContact Limited (and “we” and “our” should be construed accordingly).
    3. By using the Services, you agree to the rules set out in this Policy.
  2. General usage rules
    1. You must not use the Services in any way that causes, or may cause, damage to the Services or impairment of the availability or accessibility of the Services.
    2. You must not use the Services:
      (a) in any way that is unlawful, illegal, fraudulent, deceptive or harmful; or
      (b) in connection with any unlawful, illegal, fraudulent, deceptive or harmful purpose or activity.
    3. You must ensure that all Content complies with the provisions of this Policy.
    4. Some services come with a fair-usage policy which is outlined below.
  3. Unlawful Content
    1. Content must not be illegal or unlawful, must not infringe any person’s legal rights, and must not be capable of giving rise to legal action against any person (in each case in any jurisdiction and under any applicable law).
    2. You must ensure that Content is not and has never been the subject of any threatened or actual legal proceedings or other similar complaint.
  4. Monitoring
    1. You acknowledge that we do not actively monitor the Content or the use of the Services.
  5. Harmful software
    1. The Content must not contain or consist of, and you must not promote, distribute or execute by means of the Services, any viruses, worms, spyware, adware or other harmful or malicious software, programs, routines, applications or technologies.
    2. The Content must not contain or consist of, and you must not promote, distribute or execute by means of the Services, any software, programs, routines, applications or technologies that will or may have a material negative effect upon the performance of a computer or introduce material security risks to a computer.

Fair Usage Policy 2022.5.1


2018.5Initial Version
2022.2.1Updated WhatsApp for new Conversational Pricing
2022.5.1Clarified Office 365 restrictions
2024.3.1Removed Twitter Pricing as API removed in 2023
Clarified database storage limits
Added CAI fair usage policy


  • Data – information stored on the system – such as contact details, conversation history, opportunities, and cases.
  • Media – attachments to data – such as e-mail attachments and uploaded files.
  • Call Recordings – recordings of telephone calls made through the system
  • Video Recordings – recordings of video calls made through the system
  • Recordings – Call Recordings and Video Recordings
  • Storage – Data, Recordings, and Media
  1. QContact provides a platform for managing a company’s own CRM & Communication needs. The service is not intended for other uses, such as but not limited to, using the platform as a file hosting service, video sharing platform or CPaaS platform.
  2. Our intent is for our user license pricing to cover all features and usage. Provided your usage is typical then there will be no additional fees outside of your telecom usage. However, we are required to implement fair usage policies to ensure that an unforeseen use case does not mean QContact is incurs significant unexpected costs.
  3. This document aims to set out what we deem normal use and sets out how we would handle usage outside of this pattern.

File Storage

  1. QContact provides free Storage to our customers subject to a fair use policy of 70GB per licensed user. This would be enough storage to retain 12 months of call recordings based on 7 hours per day, 5 days per week for 52 weeks of the year, as well as 15GB of other content and uploads.
  2. Data is not metered, and therefore does not count towards your Storage usage. There are however limits to the resources you can consume. If you exceed these limits, QContact reserves the right to request you adjust your usage.
  3.  MetricLimit
    Custom Entity Types500 per instance
    Custom Fields on an Entity250 per instance
    Entities1,000,000 per licensed user
    Workflow Invocations150,000 per licensed user per month

  4. You may setup retention policies to automatically delete your Recordings after a certain period. You may also automatically upload your Recordings to a Cloud Storage provider of your choice. At present we support Amazon AWS, Google Cloud, Azure, SharePoint, SFTP and Sharefile. There is no charge for this service provided it is activated before the recording is made.
  5. QContact stores your Recordings by default in instant access Hot Storage. This provides you instant access 24 hours per day. You can optionally set automatic lifecycle policies to move your Recordings to Cold Storage. Any data moved to Cold Storage counts as 10% of the data stored towards your total usage. For example, if you had 1000GB in Hot Storage, and 5000GB in Cold Storage, your total usage as far as our fair use policy quota would be just 1500GB.

    There is no charge for moving your Recordings to cold storage as part of a lifecycle policy, however there is a minimum storage duration of six months.
  6. Storage usage in excess of our fair use policy is billed as below. For example, if you have 100 licensed users, you may use up to 7000GB of Storage free-of-charge. This would provide for up to 140 million minutes of recordings in Cold Storage.
Per GB6c4c3p4c60c
Priced per GB per month

  1. There is no charge for retrieving Call Recordings subject to fair use of up to 500,000 recordings retrieved per month held in Hot Storage and up to 10,000 recordings retrieved per month held in Cold Storage. QContact reserves the right to charge an overage fee per additional retrieval in excess of these limits.

    Call Recordings held in Cold Storage can take up to 15 hours to retrieve. Call Recordings held in Hot Storage are instantly available on demand.
Hot Retrieval over 500,000 calls per month0.1c0.1c0.1p0.1c1c
Cold Retrieval over 10,000 calls per month0.1c0.1c0.1p0.1c2c
Priced per recording retrieved for playback

Network / API Usage

  1. There is no charge for API access. We reserve the right to limit the number of concurrent requests being made, or the number of requests being made per second, in line with your licensed user count.
  2. There is no charge for data transfer – regardless of whether accessing Data, Call Recordings, Video Recordings or Media Storage.


  1. QContact provides an email service designed for one-to-one communication. We do not charge for e-mail but do limit use to 1,000 e-mails per day per user to ensure the service is not being used for bulk or unsolicited marketing.
  2. We do provide a special bulk sender system for the sending of mass updates to customers, however it is important to note this is for e-mailing customers you have consent to contact via e-mail. This service comes with a limit of 1,000 messages per day. This may be increased on request.
  3. If you are sending e-mails through your Office 365 subscription, the above limits do not apply, and instead Office 365 limits apply (
  4. Our e-mail service provider requires you maintain a bounce rate of under 10% and spam complaint rate of under 0.1%. For legitimate one-to-one messaging or consented mass mailing, these are very achievable benchmarks.


  1. QContact imposes no rate limits or costs on using Facebook
  2. Facebook limit requests to their API on a per-page basis. At present this is 4800 requests per engaged user which is more than sufficient to reply to all incoming communication.


  1. We provide access to WhatsApp free-of-charge. With the service you can activate any number, whether purchased through QContact or an existing number, with the WhatsApp service. You can request additional numbers be activated for WhatsApp serviced, however these incur a small platform fee.
Additional WhatsApp Number$4025€£20$30R400
  1. QContact do not charge any further fees for using the WhatsApp service, however Facebook do charge messaging fees once you have exceeded 1,000 conversations in a month or send template messages outside of the 24 hour period. Details of how conversational pricing works are detailed at Conversation-Based Pricing – WhatsApp Business Platform ( Details of template messaging costs are outlined at Pricing – WhatsApp Business Platform ( Please note that Government entities require preapproval by WhatsApp and will incur an additional annual fee – which will be passed on at cost.
  2. These charges (if any) will be charged by Facebook in Euro and added to your bill. If your account is billed in any other currency, we will convert the Euro amount into your billing currency at market rates.

Telephony (Voice & SMS)

  1. If you are using your own telephone carriers, we place no limits on your usage of their service.
  2. If you have opted for our all-inclusive telephony package, you will receive up to 3000 minutes to local landlines and mobile phones, per user, per month in your package.
  3. If you are using our telephone service, all telephony usage must be prepaid.
  4. We provide advanced natural sounding neural network text-to-speech services free-of-charge subject to a fair use policy of 1 million characters per month. Text-to-speech is used on automated IVR / telephone Self Service. If you use the same phrase on multiple calls, this only counts once per month as the response is cached. QContact reserves the right to levy an overage fee for usage above this amount.
Per million characters$3018€£15$21R300

Communications AI (CAI)

  1. You may not use any of our Communication AI functionality in an artificial manner or unintended manner – for example using free CAI functionality as an API to any third party system. Artificial or highly inflated usage of CAI may result in QContact suspending the CAI service.
  2. Call transcription is limited to a fair-usage policy of 5000 minutes per licensed user per month. Restricted user licenses do not accrue any transcription minutes. Minutes are pooled across the total number of fully licensed users in the system. For example if you have 100 user licenses and 50 restricted licenses, you would have an allowance of 500,000 minutes for transcription per month included in your CAI license fees. QContact reserves the right to levy an overage fee for usage above this amount.
Per minute0.0080.0050.0040.0050.100

End of Contract

  1. At the end of your contract, unless asked otherwise, we will retain all Storage for a period of 30 days during which time you can request a bulk export of your Storage. You must request this within 25 days of termination and is subject to the same fair-use policy / additional charges as usage inside your contract term.